- FEBRUARY 2010
Silent Auction - more - West Jet Raffle Tickets - details
- Skate with the Salmon Kings - information
SKBC PAST EVENTS
- Pink in the Rink: Cancer research fundraiser - details
Victoria Salmon Kings
Booster Club By Laws
(revised September 2009)
SECTION A – NAME
The name of the organization is the Victoria Salmon Kings Booster Club hereinafter referred to as the Booster Club.
SECTION B – PURPOSE
The purpose of the organization is to (a) promote the professional hockey team known as the Victoria Salmon Kings, (b) help facilitate team members; involvement in the community and (c) to help acclimate the players to our area through charity fundraisers, children’s activities and social events where players and fans can meet.
The purpose of these by-laws is to ensure a smooth and proper flow of business at meetings and activities involving the Booster Club.
The Booster Club shall be non-union, non-profit, and no part of the net earnings shall be incurred to the benefit of any individual member.
SECTION C - CLUB AFFILIATION
The Booster Club is not to be misrepresented as an affiliate of any hockey club.
No member is to use his or her membership to influence or otherwise profit from the team association.
Team officials who are members must speak only as a member and not as a team official.
Team officials who are not voting members, may only offer suggestions when in attendance or when guests of this organization.
Only officers and committee chairpersons shall make contact with officials of the team regarding Booster Club matters, and then only with the approval of the President.
The President may notify and invite a representative of the team to the meeting when necessary.
SECTION D- OFFICERS AND TERMS
There shall be Two (2) types of officers: Executive Officers and Non Executive Officers. The President with the approval of the Executive shall appoint Committee Chairpersons.
Elected officers shall consist of: President, Vice-President, Treasurer and Secretary.
The President shall preside at all meetings of the Booster Club. In the event of the President's absence, the Vice-President shall preside. If both are absent, the Treasurer will preside. In the event that all Executive Officers are absent, the meeting will be postponed.
All officers shall serve in their position for a period of one (1) year. The term of office shall run from Aug 1 to July 31. All officers must be 19 years of age and be an active member of the Booster Club.
Elections:
Nominations for all executive positions shall take place at the June meeting. Each nomination shall be made, seconded and accepted or declined at that time. Nominees must be present to accept or decline at this time.
The listing of all candidates for executive positions is to be drawn up and emailed to all members. An absentee ballot shall be available to any member upon request.
The election of officers shall be held at the Annual General Meeting in July, and shall take place after regular business of the general meeting is concluded.
All the nominations from the June monthly meeting shall be announced with additional nominations taken from the floor in the same fashion as during the June meeting. Nominees must be present to accept or decline at this time. There will be no limit to the number of nominations. A motion to close nominations with a second must be made before voting can take place.
All voting shall be done by ballot. Only active members and their family, as listed on their family membership, are entitled to vote.
The President shall count the ballots after voting takes place for each executive position. The results will be announced immediately and before the vote is taken for the next executive position.
The President shall be the first officer elected and shall assume the responsibilities of the office after the installation of all the newly elected officers.
The successful candidates will assume their elected positions immediately after all ballots have been counted and all successful candidates have been announced.
Removal:
In the event of an officer not in attendance for three (3) consecutive meetings he or she will be automatically removed from office.
In the event an officer states publicly that he or she wishes to retire, the three (3) meeting clause is voided and he or she is automatically removed at the next meeting.
In the event an officer expiring, he or she shall be replaced at the next meeting.
Unfilled positions: If positions become vacant or are vacant, nominations will be accepted at any time throughout the season. Voting on these nominations will take place at the next regular meeting.
SECTION E – MEMBERSHIPS
Memberships shall expire July 31 of each year. Membership dues must be paid by October 31st or name will be removed from membership lists. All dues are non-refundable.
The annual dues are:
Family - $35
(1 or both parents and their children)
Adults - $20
Juniors - $5
(12 & under)
Corporate - $50
Upon payment of membership dues, a copy of these by-laws shall be given to each member.
Only active members 19 years of age or older are eligible to vote (except in the case of the players’ awards for which all members can vote).
Only active members are eligible to attend events that are open exclusively to booster club members and members of the Salmon Kings.
SECTION F - MEETINGS AND PROCEDURES
The regular meetings will be scheduled as needed, but not less than one meeting per month will be scheduled. Meetings will begin at a time set by executive and continue until completion of business.
The President may call Executive meetings and special meetings at their discretion, to be held at a time and place designated by the President.
The Secretary shall email the minutes prior to the next regular meeting. Members are to bring any issues forward at the next regular meeting.
The Treasurer will give a financial report including details of all receipts and expenditures for the previous month at every meeting.
The President shall ask for committee reports from each officer, followed by discussion regarding old and new business.
When needed, at the end of a discussion, a motion may be made and seconded. A show of hands shall be taken. A simple majority shall carry the motion and the vote is final. A quorum must be present in order for a motion to be voted upon.
SECTION G – TERMINOLOGY
Quorum - minimum number of members who must be present for the valid transaction of business. Minimum number 5.
Simple Majority - 51% or larger.
Dues - Money paid to become a member.
Executive Meeting - Meeting of elected Executive.
Booster Club - The Victoria Salmon Kings Booster Club.
Executive - Elected officers: President, Vice President, Treasurer, and Secretary.
Active Member – a member who attends at least three meetings a year and volunteers at the table once per month during the season.
SECTION H - DUTIES OF EXECUTIVE
The President shall preside at all meetings of the Booster Club. He or she shall appoint all Standing Committees with the approval of the Executive. He or she shall also be an ex-officio member of all committees. He or she shall only be allowed to vote on motions in the event of a tie.
The Vice-President shall perform the duties of the President in his/her absence.
The Secretary shall keep an accurate record of proceedings of all meetings of the Booster Club. He or she shall conduct the general correspondence of the club and keep an accurate list of memberships and perform other such duties as pertain to the office. He or she shall keep attendance record of all members at every meeting. He or she shall keep an accurate list of member's names, addresses, and telephone numbers. The amount and date their dues were paid. He or she shall provide an updated telephone list to the officers at each board meeting, if there are any new or reactive memberships since the previous meeting.
The Treasurer shall collect all money due to the Booster Club, keep an accurate record thereof, and deposit same in the name of the club in the bank selected by the Executive. He or she shall present a full report at each regular meeting or at any time upon request. Bills will be paid upon receipt, no later than thirty (30) days after the incurred expense. All financial transactions will take place through the Booster Club bank accounts. All cheques written by the Booster Club shall require the signature of two (2) elected officers. Cheques to the club shall be made payable to the Victoria Salmon Kings Booster Club.
SECTION I - CODE OF CONDUCT
No member of the Booster Club will in any way interfere with the coaching or operations of the Victoria Salmon Kings Hockey Club.
All email correspondence to members shall be done through the Booster Club gmail account(s). If an individual member would like to address the rest of the Booster Club via email regarding any subject, they must send that email to the Executive via the gmail account at which point the Executive will forward it, at their discretion, to the current membership list.
All members of the Booster Club shall act in good faith at all events (social and athletic). Any conduct that is violent or abusive in action shall give just cause for dismissal as a member of the Booster Club. Such actions should be reported to the Executive stating offensive action, date, and the name of the individual reporting incident.
The Executive may rescind the membership of any member who fails to act in good faith or in any other way threatens the integrity of the Booster Club. The Executive will call a special closed disciplinary meeting with the member in question. After discussion with the Executive, the member will remove themselves from the room and a vote may be taken at that time with a 3/4 majority required for removal. A member can resign at this point or appeal the decision of the Executive to the general membership with a simple majority vote taken at the next general meeting to determine if the removal stands. If the member chooses to resign, all matters involving that member’s disciplinary proceedings will remain private and closed to general review. If, however, the member chooses to have the right of membership brought before the general membership, all findings of the Executive shall be made public at that time.
Remember: The Victoria Salmon Kings hockey team members are human. They may have bad days and good days just like you. When the team is down, it is your job to bring them back up, not put them any lower by being critical and insensitive. Remember to support and boost your team at all times.
SECTION J - TERMINATION
In the event of the termination of the Victoria Salmon Kings Hockey Club, the Booster Club shall become Victoria Ice Hockey Booster Club and all funds shall be transferred to the new Club.
Any other act of termination of the Booster Club must be voted on by the membership. In the event of the termination of the Booster Club, all funds shall be disbursed at a final meeting called by the President.
SECTION K - AMENDMENTS
These by-laws may be amended or lengthened at any time with the following procedures:
The amendment is placed on the floor as a motion followed by discussions regarding the motion including the pros and cons and any adjustments that should be made. The motion will then rest until the next regular meeting.
At the next regular meeting the discussion will resume and vote will be taken. The motion shall pass or fail by a simple majority. If passed, it shall be entered immediately. A quorum must be present in order for the motion to be voted upon.
A copy of the amendments shall be distributed to each member at the next regular meeting. It is the member’s responsibility to attach the amendment to his or her copy of the by-laws, which he or she received upon joining the Booster Club.
SECTION L - ADOPTION OF BY-LAWS
The by-laws have been read at one (1) regular Booster Club meeting and accepted by a simple majority.
SECTION M - PLACEMENT
A copy of these by-laws shall be given to the appropriate representative of the Victoria Salmon Kings Hockey Club.
A copy shall be given to each member at the time they join the club.
SECTION N - MISCELLANEOUS
The President or Vice-President may approve spending up to but not to exceed two hundred dollars ($200) without prior approval. Proper receipts shall be turned in to the Treasurer.
Expenditures over two hundred dollars ($200) shall be approved by a simple majority at regular scheduled meetings, by conference calls or emails.
To be valid, cheques must be signed by two members of the executive. Both signatures shall not be from members of the same family (immediate or extended) in the event that (2) or more officers are family members.
